It cannot be viewed as a scarce or privileged resource. I dont want that to be the reason we cant produce. Name: ________________________________Date:____________________, Class Title: _____________________________. A full-time employee under a maxiflex schedule must have a basic work requirement of 80 hours in a biweekly pay period. Remember, evening cases where there is no abuse, the arrangementmay be discontinued at any time. An FLSA-nonexempt employee is compensated under FLSA only for overtime hours as defined in 5 U.S.C. The leaders role is to make performance expectations clear and resources to support flexibility and performance consistent across people and teams. Study Leave 4.8.1 Any teacher who applies for and is awarded one of the 75 full-time equivalent Study Awards, available nationally each year to all primary teachers and principals, shall be granted leave on pay for the period of the study. Holiday Premium Pay A full-time employee who performs non-overtime work on a holiday (or a day designated as the in lieu of holiday under 5 U.S.C. If an agency allows an employee to perform holiday work, the employee generally would be entitled to holiday premium pay - a 100-percent premium for up to 8 hours in a daily tour on a holiday. The work place can be improved at no cost. Maxiflex | Office of Human Resources Agencies may expand the types of FWS that are available to employees as different types of schedules provide different degrees of flexibility. Employees reduce thenumber of commuting trips and often when they do commute, it is during non-peakhours. Most organizations approach it in one of two ways: as an ad hoc work-life accommodation available upon request, or as giving people permission to get their work done on their own schedule as long as theyre available to answer emails or put out fires 24/7. Xxxx Leave For laid off employees, sick leave accruals shall remain on the books and be reinstated if such employees are reappointed. Employees feel more control over part of theirwork environment so they are more satisfied with their work. See the returns youll get from an automated and more efficient hourly workforce. (i) All staff are entitled to take up to two (2) flex days in any settlement period. Core day/hours: Thursdays, 10:00 a.m. to 2:00 p.m. (excluding a 30-minute unpaid lunch break). Night Pay Normally, night pay is payable for any regularly scheduled hours of work between 6 p.m. and 6 a.m. (see 5 U.S.C. It is advisable to document the specific arrangement. Additional information on work schedules can be found at: https://www.opm.gov/policy-data-oversight/pay-leave/work-schedules/. Congestion at office machines can be relieved,thus avoiding additional purchases. What Is Flexible Time Off? Definition and How It Works Use AI to guide staffing levels based on sales, foot traffic, and more. The employee is unable to work Monday through Wednesday. A maxiflex work schedule can be used to address a wide range of COVID-19 work situations. (The agency head determines the number of basic work requirement hours in a biweekly pay period for a part-time employee.) The nature of business and characteristics of a job or employee may not beappropriate for flextime. As Federal agencies develop reconstitution plans and return to regular operations, managers seeking to adapt work arrangements to the COVID-19 environment may use flexible work schedules (FWS) to maintain the productivity, health and safety of the workforce (e.g. No employee is entitled toflextime and approval of the arrangement is the sole discretion of the employer. An employee, teleworking full-time due to COVID-19, participates in the maxiflex work schedule. Examples of abuse include inaccurate time sheets or a continuingdecrease in productivity that indicates an employee is not working duringflexible hours. Virtually eliminates tardiness. If work flexibility is viewed as an exceptional accommodation, it can also affect customers and clients. For example, some prefer to work 10 hours shifts from Monday to Thursday and have Friday off. If the agency policy had allowed an employee under the maxiflex work schedule to choose to perform holiday work, the agency would generally be obligated to pay a 100-percent premium for up to 8 hours of holiday work. aligns the interests of employers and employees. Rather than making supervisors pivotal in managing the everyday implementation of flexibility, some industries are setting up employee self-management processes that give workers greater control over their schedules and hours without penalty. Research shows that if leaders believe that employees are telecommuting to increase productivity, such as by working long hours to meet job demands, then career benefits are likely to ensue. Carers Leave i. We also see structural disincentives in health care, where nurses are increasingly unable to use paid vacation and sick time earned, and we have encountered leave incentive programs in which employees can actually make more money by not taking time off. Weve also seen some companies use flexibility as an incentive to reduce excessive overtime and burnout and increase productivity and cost savings. Employers can use this option to accommodate thechanging workforce and business needs. Who is eligible? Core hours are the designated period of the day when all employees must be at work. Sabbatical Leaves 13.1 A teacher holding a professional certificate with seven (7) or more consecutive years of satisfactory, active service in Harford County Public Schools may be granted a sabbatical leave of absence for the purpose of furthering professional growth by means of graduate study or other means approved by the Superintendent. What is a leave request? Employees working at least 30 hours per week can earn $180 monthly contributions toward their student loans, with a cap of $15,000. OPM Fact Sheet: The Use of Flexible Work Schedules in Response The company gradually expanded its flexibility by experimenting with summer hours: A secretary could partner with a peer to cover each others Friday workload, enabling them to take every other Friday off. Is night pay authorized? In interviews at an oil company headquartered in the EU, we found that employees in one of its Asian offices preferred a 3 PM to 12 AM workday. A manager has an opportunity to practice skills and enhancehis/her personal reputation as a good manager. Employees may also vary the length of the workday and the workweek. McDonalds recently added paid time off and an emergency childcare program to attract mostly hourly workers. This approach is understood as a supervisors one-off response to an employees request for more flexibility in a schedule, place of work, time off, or workload to support personal or family needs. In one case, a department chair celebrated a male professor for attending a faculty meeting during parental leave, whereas a female colleague, who had just given birth, missed the meeting to nurse the baby and recover. As a result, most companies approach the task superficially. An Workforce Online, September 2002 Register Now! The employee may not receive holiday paid time off for more than 8 hours even if the number of hours the employee might typically have worked on a day that is designated as a holiday exceed 8 hours. In one of our studies, a lawyer who was working reduced hours won an Employee of the Year award by discovering a way to save the firm a great deal of money. Under what circumstances will the schedulebe terminated? For example, one large tech firm adopted a model called Retail Flex, allowing its in-store employees to work remotely when handling tech assistance and online sales. The employee can Leave time itself, in all cases, will not be regarded as active service insofar as determining the seven (7) year sabbatical leave eligibility requirement. An agency may choose to not establish flexible time bands on certain days, such as Sundays and holidays, thus limiting the designated days on which an employee may complete his or her basic work requirement. How to Create a Flexible Vacation Policy - Workest - Zenefits Organizations benefit when they develop clear written frameworks with principles that can guide decision-making about and expectations for flexibility. We comply with the legal provisions of working 48 hours a week, 8 hours a day. You can tailor programs and policies to fit your employees needs. Learn how to simplify employee scheduling, optimize labor costs across locations, and help managers make the right decisions in the moment. Themore common examples are the four-day (10 hours per day) or three-day (12 hoursper day) workweeks. For example, recent news reports indicate that despite highly lucrative pay, investment banking jobs are now less popular with young professionals because of the long hours, lack of work-life balance, and work-anytime culture. As recent reviews suggest, an employee (often a woman) who is teleworking is more likely to take on even more family demands and report greater work-life conflict. Agencies must also pay night pay for any nonovertime work performed between 6 p.m. and 6 a.m. during designated core hours. 5545(a) and 5 CFR 550.121-550.122). Updated February 3, 2023. Lower operational costs When all employees follow a traditional work schedule, organisations may accommodate their entire teams working in one place at the same time. In response, leaders need to stop viewing flexibility as an HR policy and regard it as an opportunity for organizational transformation that will benefit both their employees and their businesses. What is Flextime? Introduction to flexible working - Quidlo We are researchers who study how organizations of all types from professional services and IT firms to hospitals, retail stores, and manufacturing facilities manage flexibility. Finally, we know that women especially working mothers and caregivers have historically been the primary seekers of accommodation and have faced pay and career discrimination as a result. Basic Work Requirement The basic work requirement is the number of hours (excluding overtime hours) that an employee is required to work or is required to account for by leave or otherwise. This policy was prepared by the division of human resources in the ColoradoDepartment of Personnel & Administration, November of 2001. 6121(3).) Evidence indicates that when women use flexibility more than men do, they face lower pay, stalled careers, and backlash. These frameworks should be communicated widely. Sample Flextime Policy | Workforce.com Early studies that reported better work-life balance under its conditions typically held domestic and work hours constant, which may have hidden the gender effects. Length of service credit and benefits will not accrue but will remain the same as at the time of beginning the leave. Only the employee with an identified, documentedperformance problem should not be offered this option. Thats not a good thing. Request for maternity leave must be accompanied by a statement from the employee's doctor indicating the projected date of delivery and the period of expected disability. Better use of equipment. In this article we provide insights on why traditional flexible working practices have not lived up to their potential. A variation is staggered work hours whereemployees begin and end at individually based, fixed times that do not changedaily but may periodically change on specific dates. True flexibility is an ongoing process requiring that management be open to experimentation and new ideas. Typically, companies follow a nine-to-five workday where employees arrive at nine in the morning and leave around five in the evening. For more information on FWS and other alternative work schedules, please see the FWS fact sheet at: https://www.opm.gov/policy-data-oversight/pay-leave/work-schedules/fact-sheets/alternative-flexible-work-schedules/, the Handbook on Alternative Work Schedules at: https://www.opm.gov/policy-data-oversight/pay-leave/reference-materials/handbooks/alternative-work-schedules/, and the fact sheet on the Use of Flexible Work Schedules in Response to COVID-19 at: https://www.opm.gov/policy-data-oversight/covid-19/opm-fact-sheet-the-use-of-flexible-work-schedules-in-response-to-coronavirus-disease-2019-covid-19/. This schedule is being used to ensure that the agency maintains continuity of operations and successfully maintains its mission. The core hours are 1:30 pm to 3:30 pm on each Thursday. (Consider the unlimited vacation time that no one actually takes advantage of.) We find that as a company becomes more comfortable with allowing and managing flexibility, leaders tend to move to a boundaryless approach, whereby employees work anywhere, anytime. For example, meetings, visits and phone calls can be scheduledduring core hours. The employer does not lose productivity due to down time.. From unlimited paid vacation to four-day working weeks, firms are embracing more flexible time-off policies. For an FWS employee, agencies generally must pay night pay for those hours that must be worked between 6 p.m. and 6 a.m. to complete an 8-hour daily tour of duty. An employee may use credit hours during future basic work requirement hours, subject to supervisory approval and any agency policies that bar use in the same week or pay period. Migrating, piloting, and evaluating departments one at a time, the company shifted its culture toward more-flexible working by systematically accumulating data confirming its approach while fine-tuning for each work unit. As a minimum requirement, a maxiflex work schedule must have scheduled at least 2 core hours on each of 2 workdays within a biweekly pay period. (See 5 U.S.C.
Basis for Request: describe how your job is suitable for flextime and theimpact on the business needs of your work unit, such as your workload,responsiveness to customers, impact on co-workers, staff coverage, etc. It cannot be viewed as a scarce or privileged resource. Webleave or deducted from salary after consultation with individual employees. WebWorkers at German start-up Mambu, for example, get Fridays off during the summer months. organization in the United States. Get real-time feedback, identify issues, and take action. Lock
A national study of woman scientists found that although their mostly male partners also worked remotely during the pandemic, the women ended up doing 90% of the domestic labor. Second, employees especially Millennials are threatening to quit unless theyre granted flexibility. Develop a plan. Employees who are legally married can claim S$3,000 for every childbirth to cover delivery expenses. Do I have, or can I develop, the skills I need for the proposed flexible work arrangement? Some examples are the Australian governments tips for working out of the office, Salesforces guidelines prior to a leave of absence, and Tettras onboarding tips for remote workers. Fidelity Investments. Use clear metrics to evaluate employees on the, What are fair criteria for how the team sets. An employee is teleworking full-time during COVID-19. What does true flexibility look like? Ask employees to document their planned versus actual work hours to foster work routines and increase transparency about when they are working and when they are off. How will your proposed schedule sustain or enhance your ability to get thejob done and the ability of the work unit to maintain production and service? In reality, expanding flexible work arrangements entails more than sharing online tool kits, surveying workers preferences, purchasing self-scheduling software, or hiring consultants to become more phygital (physical plus digital). Flextime requires planning. Access more than 40 courses trusted by Fortune 500 companies. One tactic is to publicly recognize top talent who work flexibly and achieve high performance. Neither approach is sustainable over the long term. True flexibility aligns employers and employees to achieve mutual gain in meeting both performance and work-life needs: It is a means to compete in the market over the long term, and it gives employees a say and some choice in how flexibility is implemented on their teams and in their organizations. This is for three key reasons: First, businesses believe that the 24/7 remote-work form of flexibility can be leveraged to support productivity. Thus leaders must understand how each type of flexibility schedule, place, continuity, workload, and mode aligns with the job at hand, their employees, and policies. Here are 4 companies that have nailed flexible work schedules and arrangements, leading to more satisfied One way is to develop a team charter, as the financial services firm Northern Trust did for units migrating to a flexible work mode. Flexible The maxiflex schedule will include core hours on Tuesday and Thursday from 2:00 p.m. to 5:00 p.m. and flexible time bands will be available from 11:00 a.m. to 11:00 p.m. on Monday through Friday. WebFlexible Work Schedules (FWS) consist of workdays with (1) core hours and (2) flexible hours. Employees are at greater risk for layoffs, lower ratings, and lower pay because they are less socially connected to colleagues. A full-time employees basic work requirement must be completed by working on 5 workdays per week, 8 hours per day, 40 hours per week, and 80 hours per biweekly pay period. If an agency allows an FWS employee to elect to complete basic work requirement hours by working on Sunday, the employee generally would be entitled to Sunday premium paya 25 percent premium for up to 8 hours in a daily tour that includes Sunday hours. ) or https:// means youve safely connected to
This type of time-off policy is seen often in organizations that do not follow a standard 9 a.m. to 5 p.m. workday and that are 6121(6). Overtime For an employee on a FWS, overtime hours are all hours of work in excess of 8 hours in a day or 40 hours in a week that are officially ordered in advance by management. Leaders listen, set goals, and provide resources to make flexibility possible. Yet boundaryless work can hurt employers in the long run, even if they dont realize it. For example, if a company is practicing flexibility but its clients still expect 24/7 responses, the companys policy simply wont work. This variation reflects the fact that the word flexibility is vague; its implementation can differ from organization to organization, department to department, and even within teams. Some employees may need to start late or end their day early to pick up kids from school or assist an elderly relative. Employees have more time to schedule personalmatters during convenient non-work times instead of having to take leave. Core days/hours: Tuesday and Thursday, 2:00 to 5:00 p.m. (excluding any 30-minute unpaid lunch break). An employee must (1) account for missed core hours (if permitted) with leave, credit hours, or compensatory time off or (2) with agency approval, work the core hours at another time (within the same workday) or on another day within the pay period. Are theremeasurable outcomes to use? A full-time employee will receive holiday pay for 8 basic work requirement hours on the holiday during which no work is performed. What potential challenges, including potential additional costs, could yourchanged requested schedule raise with: How do you suggest overcoming any challenges with these groups? An example of a flexitime working policy would be: Flexitime arrival: 7am 10 am Flexible lunch hours: 12am 2pm Dont assume that flexibility is the main reason that work isnt getting done. Document. True flexibility that meets business and personal needs is unlikely to succeed without support from the top. This policy promotes flexibility and innovation injob design and work hours. In an atmosphere of mutual trust and cooperation,managers can become more effective through improved relations, greater employeeparticipation in the management of the unit, increased productivity and qualityof service, etc. Please note that since bargaining unit employees may participate in flexible work schedules only to the extent provided for in a collective bargaining agreement, agency heads must negotiate the establishment of flexible work schedules. A flexible work schedule is a schedule consisting of workdays with core hours and flexible hours. For many employees,primary values have switched from compensation to flexibility in support ofwork-life balance. They also use flexibility more often, take on more school and childcare logistical management during the workday, and are more likely to be the trailing spouse when couples coordinate dual careers, thus trading geographical location for remote work. Flexi-leave is the new flexi-work | LinkedIn However, special rules apply to night pay for FWS employees. That allowed many workers to pick up their children from school beforehand. Maternity Leave Bargaining unit employees are eligible for a leave of absence for the condition of pregnancy, delivery and recovery there from, upon request of the employee and verification by the employee's doctor that such leave is medically necessary. Schedule, engage, and pay your staff in one system with Workforce.com. Thisarrangement may require the redefinition of a workweek for employees who areeligible for overtime (two 40-hour weeks). Yet all too often thats what happens. Despite all the hype about flexibilitys work-life benefits, studies consistently show that companies are better at creating flexible work options than at enabling the use of them. One manager reported being unable to get time off to attend a nieces wedding, even though he was supposed to walk her down the aisle in place of her late father. Even companies that were early leaders in piloting extensive flexible working such as IBM and Bank of America began pulling back on those arrangements several years ago, because they felt their businesses werent benefiting. The arrangement can be usedon a permanent or temporary basis, e.g., to make up missed time. An employee may work less than 10 workdays biweekly because of the absence of core hours on one of the normal workdays. Holiday premium pay is limited to a maximum of 8 hours. Share sensitive information only on official,
Policies that enable employees to take vacation when desired or sick leave when needed even when that time off is unlimited on paper are often accompanied by disincentives for using them. Also, the manager mayexclude an employee whose presence is critical during standard work hours, e.g.,assembly line operations or small offices where no alternate coverage isavailable. Several Executive Orders endorse flextime as an appropriate and beneficialemployment practice and urge managers to use the concept as business needspermit. It includes anexplanation of the benefits offlextime, the drawbacks, a discussion of how aflextime schedule is created, and sample flextime requestforms. As organizations tentatively plan how to get work done amid the uncertainty of the coronavirus, both leaders and employees are touting the benefits of flexibility. Agencies must designate the 8 holiday hours applicable to each FWS employee. Employees can use innovative schedulingto fulfill a variety of personal needs, including family responsibilities,routine health appointments, educational activities, and volunteer and wellnessactivities. Such policies are also likely to make the shecession even worse and increase the gender pay gap, because women are 50% more likely than men to apply for remote work. Build schedules, optimize staffing levels, and manage labor costs. 5543(a)(2) and 5 CFR 550.114(c).). Supervisors should communicate the flexibilities and work schedule(s) that are available to their employees, along with their expectations for employees electing to use any new flexibilities. Flexible Hours: Monday through Friday: 11:00 a.m. to 11:00 p.m. Flexible Hours the hours an employee chooses to work. (See 5 U.S.C. Employees can set their own start times tofit their biological clocks so the employer can take advantage ofemployees peak times. Leave To do that, leaders must first assess their current culture. Employees secure websites. Processes should be adaptable. If an agency allows an FWS employee to elect to perform holiday work within the employees basic work requirement, the employee generally would be entitled to holiday premium paya 100-percent premium for up to 8 hours in a daily tour on a holiday. The core hours are 10:00 a.m. to 2:00 p.m. on Wednesday. This results-oriented, employer-driven flexibility does indeed yield bottom-line benefits. Increasing flexibility for frontline workers can help a company better support diversity and inclusion, because immigrants, people of color, and working mothers are heavily represented in service industries. If the Employer has filled the position permanently, pursuant to the above, the employee on leave of absence, upon returning to the job during the six (6) month health leave period, will be offered the first open position for which the employee is qualified. We also offer a path forward with what we call true flexibility a strategy that aligns the interests of employers and employees and thus benefits both groups. Earn badges to share on LinkedIn and your resume. Copies to employee and supervisor. The choices made must be viewed as fair by both leaders and employees. How These 4 Companies Are Embracing Flexible Work and In the 1990s many companies, including IBM, Deloitte, and PwC, experimented with this approach, dispersing a mobile workforce globally across home office and customer locations. An Executive Order also establishes the states employer policy onwork-related family issues. Every job deserves some flexibility. But it requires moving away from old narratives and enhancing employee support and trust. Daily Flex-schedule a flexible schedule where the employee is free to sethis/her own work hours within limits established by management. Without clear and adequate communication, there is a possibility thatflextime may come to be viewed as an entitlement. The maxiflex schedule will have core hours each Thursday from 10:00 a.m. to 2:00 p.m. (excluding a 30-minute unpaid lunch break) and flexible time bands starting at 6:00 a.m. and running until 10:00 p.m. available Monday through Friday. Better organization of work. A part-time employee may not accumulate more than one-fourth of the hours in such employees biweekly basic work requirement. Most organizations approach it in one of two ways: as an Use of Sick Leave: An employee, other than a casual employee, with responsibilities in relation to a class of person set out in subclause (iv)(b) below who needs the employee's care and support shall be entitled to use, in accordance with this subclause, any current or accrued sick leave entitlement, provided for at Clause 25 Part A, Sick Leave of this Agreement, for absences to provide care and support for such persons when they are ill. (See 5 U.S.C. Flextime comes with several options The most common form of flextime is a fixed schedule where the employee worksthe same set hours each day but it varies from the regular core business hoursof the office, e.g., 7:30 a.m. to 4:30 p.m. in an office that is normally openfrom 8:00 a.m. to 5:00 p.m. Other flextime options include the following. Holiday Policies Offer The Flexibility Employees