To accomplish effective analysis and ensure that PDs are current, specific, and accurate. In determining the best ways to use current staff, the use of paraprofessional positions is strongly encouraged. These studies identify the changes needed to the grade structure of an organization in order to match the appropriate number and grade levels of positions performing the work with the volume and complexity of work to be accomplished. The collateral duties are specific to the affected individual employee(s), not to all incumbents of the same PD. The PM/C Office will conduct the desk audits(s) either telephonically or in person at a date agreed upon with the employee(s) and manager(s). 2531 0 obj <> endobj This excludes positions informally referred to as deputy which do not include responsibility for directing either the full organization or an equal half of the total organization. Occupational Series Code and Title. (24) IRM 6.511.1.8.6.1, Desk Audits (Operational Guidance) updated to further define desk audit process. The PM/C Office controls the content of the IRS PD Library and will make updates/changes as needed. This section provides policy and operational guidance relative to position management and position classification program areas. Position classification authority is the authority to determine and certify the proper pay plan, title, series, and grade of a position. Use Position Classification Appeal in the subject line and include the following information: Employees name, e-mail address, and office telephone number; Name and e-mail address of the representative, if one is selected; Title of the employees assigned organizational segment; Employees current pay plan, official title, series, grade, and assigned PD number; A copy of the employees official PD, along with a signed statement from the employee and manager that the PD is accurate; A detailed explanation of why the employee believes the position is inaccurately classified; and. PDF Justification for New Cultural Resources Management Group in OPM Job (4) For employees in the bargaining unit (BU), appropriate negotiated agreement provisions relating to subjects contained herein should also be reviewed. U.S. Office of Personnel Management 1900 E Street, NW, Washington, DC 20415 . List of General Schedule (GS) Government Job Series - FederalPay.org When the OPM issues new or updated classification standards for implementation, the PM/C Office will notify all impacted business units and establish action plans according to OPM prescribed timeframes. My office uses 1101s in roles such as Cost/price, policy, COR coordination, system admins for wawf, EDA, sps, etc. Review their PD to ensure that it accurately reflects the duties they are performing; Raise discrepancies between the PD and the work with their immediate manager; and. U.S. Office of Personnel Management 1900 E Street, NW, Washington, DC 20415 . An employee is not confidential if he/she accesses information of a non-labor relations nature, e.g., maintaining files containing taxpayer returns, handling communications regarding work regularly assigned to the area, screening mail for a manager who does not effectuate management policies in the field of labor-management relations, operating equipment by which personnel data is extracted, or attending only those meetings where bargaining unit employees are in attendance. The IRS Human Capital Officer is the executive responsible for this IRM and overall Servicewide policy for PM/C. Overall adherence to proper position management principles and classification law. The title of the position, unless OPM has established a specific official position title in the published classification standard or guide. One segment of the organizations work is highly specialized or must integrate with other components of the organization, but is of insufficient volume to warrant an independent organizational entity. Click on any job series for job descriptions, starting and maximum base pay rates, and a list of current job openings within the series. Direct-report Any individual, whether managerial or non-managerial, under the direct supervision of a specific manager, regardless of managerial level. (2) IRM 6.511.1, Program Scope and Objectives added per mandatory requirement by the Office of Servicewide Policy, Directives and Electronic Research (SPDER). (34) IRM 6.511.1.8.13, Designation and Use of Management Official and Confidential Positions updated to discontinue previous practice of 12 month reviews as no longer applicable. Any IRS employee may request a desk audit because of a formal classification appeal and/or grievance filed by the employee. This guide is designed to aid Human Resources (HR) professionals in the analysis and determination of whether applicants meet the minimum qualification requirements for position(s). Corrective actions result from management inquiry, desk audits, position reviews, application of new classification standards, classification appeals, grievances, or reorganizations. This does not include employees who are on temporary promotions or details to an organization. The purpose of position management is to ensure efficiency and economy in attaining the objectives of the Service through maximum use of human resources. A staff assistant position, regardless of title, is one which aids the immediate manager by performing a consultative or staff support role, but does not directly share in directing or supervising subordinate staff. Collateral assignments have the following characteristics with respect to position classification: The collateral assignment is distinct and separate from the primary duties and responsibilities of the affected position, and does not constitute the primary purpose for establishing or continuing the position; The assignment does not constitute a grade-controlling duty or responsibility; The assignment is not a primary duty of the position (it constitutes less than 25 percent of the employees work time); and. By endstream endobj startxref An official change to a PD is required when the collateral duty requires specific skills that are different from those in the original PD and are paramount in influence and weight, or when the collateral duty results in a change to the series, grade, and/or job elements and performance standards of the original PD. Work Schedules - U.S. Office of Personnel Management Human Resources Specialists (Classification) from the PM/C Office are responsible for conducting desk audits. June 23, 2016 in Contracting Workforce. An appeal to OPM is an employees final appeal right. PM/C will provide technical advice and guidance. This includes beginning application of new standard(s) to all covered positions within one to three months from the official release date and completing within twelve (12) months from the official release date. An incumbent-only position which has been created to accommodate a particular incumbent should be either abolished or restored to its normal classification when the position is vacated. Former 1102s. Apparently, the job openings for 1101s include a number of things. Initiation of a non-competitive promotion action based on higher-graded duties may occur only when all of the following criteria are met: The position is encumbered, and the affected employee gradually assumed and performed higher-graded work at least 25 percent of the time for a minimum period of six (6) consecutive months; The PM/C Office performed a desk audit which documents the performance of higher-graded work by the employee; The proposed promotion is to a new position which replaces the former position, and which does not fall within the criteria outlined below under Exclusions (6.511.1.8.12(2); The proposed upgrade is in conformance with provisions of the National Agreement between IRS and NTEU, the IRM, and all other applicable statutes, rules, and regulations; The impacted employee(s) meet(s) all qualification and time-in-grade requirements; The proposed upgrade will not have an adverse impact on any other encumbered position; and. 1.3 General Position Q. ), and the reasons these alternatives were rejected. Official websites use .gov (2) IRM 6.511.1 provides Servicewide policy and guidance on the position management and classification (PM/C) program. (31) IRM 6.511.1.8.11, Upgrade of Positions updated to add accretion of higher-graded duties criteria. It is the policy of the IRS to establish and maintain an effective SOC, with particular emphasis on first-level and second-level managers. These employees may be promoted, changed to lower grade, or reassigned within the GS-0647 occupational series. The Labor Relations Office facilitates a cooperative relationship between management, employees and the unions, conducts meet and confers with unions, responds to employee grievances, develops management proposals, participates in negotiations and provides contract languageinterpretation. Purpose: This IRM provides program policy and guidance for Position Management and Classification (PM/C) at the Internal Revenue Service (IRS). The PM/C Office will issue desk audit findings and provide guidance for final resolution. This desk guide provides basic information about the principles, processes and practices of civilian position management and classification. OCCUPATION - United States Office of Personnel Management The PM/C Office will make the final classification determination for the IRS. The Treasury Departments Human Resources Issuance System (HRIS) Transmittal Number 18-002, requires all Treasury Department bureaus, offices, and organizations to establish and conduct a program which periodically reviews position classification and position management. DHA enables an agency to hire, after public notice is given, any qualified applicant without regard to 5 Powered by Invision Community. Replacing Office of Personnel Management (OPM) classification standards with Department broad pay band standards; Delegating classification authority to managers and supervisors; and Automating classification through the use of the ACS. The IRS Human Capital Officer has responsibility for: Developing and issuing general guidelines and reporting requirements to ensure attainment of the objectives of the PRP. A classification appeal decision issued by the OPM when no changes have occurred in either the major duties of the position or the applicable classification standard(s). Vern - Good morning I have heard the same thing - agencies hiring 1101s or 1105s instead of 1102s. The PM/C Office will provide guidance and support if needed. Excess layering of supervisory/managerial positions is not in line with sound position management, particularly when subordinate positions are higher graded. Evaluation statements are prepared considering the position classification standard(s) and/or guides used to classify the position. IRS appeals must be filed with the Associate Director, PM/C Office. was done by the one-star deputy center commander. We also served as CORs for the non-personal services contracts. SOC range Numerical range delineating the minimum and maximum number of individuals that may be assigned to their immediate manager. (3) This IRM must be read and interpreted according to pertinent law, government-wide regulations, Treasury Human Capital Directives and issuances, Comptroller General Decisions, and the Office of Personnel Management (OPM) Guidance, as relevant. PM/C Office will conduct desk audits on work that is currently being performed on a permanent and on-going basis. In constructing the job announcement, an OPM classifier is limited to the job series defined in the OPM Handbook, 4 . If the finding results in no proposed change to the grade of the position, but a proposed change only in the title and/or series, management must: Initiate the appropriate action to update the PD accordingly; Assign the employee(s) to a proper PD that already exists; or. In all cases, the PM/C Office will document findings and work closely with the business units to address concerns and provide viable options. In lieu of adding supervisory positions, consider establishing work leader or team leader positions and/or assigning new groups to existing management positions. Bob - It looks like a COR position to me - I have seen 1102s lateral or get promoted into 1101 and become CORs on contracts that they either awarded or administered as an 1102. It also identifies specific topics management must be aware of and provides resources for information. An employee may file a classification appeal either to the IRS or directly to the OPM. Ensure that jobs are accurately classified according to OPM position classification standards and supplementing IRS classification guides by using descriptions which distinguish each position's title, series, and grade and serve as an effective aid in human capital decisions. endstream endobj 2532 0 obj <>/Metadata 136 0 R/Names 2547 0 R/Outlines 2635 0 R/PageLabels 2522 0 R/PageLayout/OneColumn/PageMode/UseOutlines/Pages 2524 0 R/PieceInfo<>>>/StructTreeRoot 247 0 R/Type/Catalog/ViewerPreferences<>>> endobj 2533 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text]>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 2534 0 obj <>stream The objectives of position classification are to: Ensure pay is based on the principle of equal pay for substantially equal work; and. USA Hire is a valid OPM alternative to ACWA, and many of the ACWA series are covered by standard USA Hire assessments. This provides lower-graded employees the opportunity to prove they can perform work at the higher level. (1) The employee may personally file an appeal or may designate a representative to assist in preparing and presenting the appeal. Current OPM policy stipulates that the grade of a position may be determined by the performance of higher-graded duties which constitute at least 25 percent of an employees work time. Establish a position structure consistent with employee skill and development objectives while maintaining a cost-effective operation. Eliminate the higher-graded duties completely and keep the original positions current grade. to each position the appropriate title, series, and grade. (39) IRM 6.511.1.8.18, Position Management and Classification Web Sites updated web links and eliminated redundant or non-functioning web links. Non-Appealable Issues that may be reviewed under Administrative or Negotiated Grievance Procedures as applicable: The content or accuracy of an official PD, such as the inclusion or exclusion of a major duty in the official PD. 20220y#a}"O=iMw=hd/~0^f&nQY#\(X$9)uXe The Associate Director, PM/C Office (HCO), will adjudicate all classification appeal decisions within the IRS. There are no Individual Occupational Requirements for this series. If the finding results in a proposed reduction in grade, management may choose to: Assign higher-graded work appropriate to the position in order to sustain its current grade level; or. Ensure that the PD is associated with the correct performance plan (e.g., critical job elements, responsibilities and commitments) when issued to an employee. Career paths were designed by grouping comparable occupations together Maybe something like when Darlene Druyun stripped the SMC commander of his acquisition authority in the C-17 saga? Other supporting documentation may be requested by the PM/C Office. Office of Personnel Management (OPM) Terminology for Federal Jobs The PM/C Office is the only office authorized to maintain and update the IRS repository of PDs as well as master record information in related personnel systems. (FLRA 172, October 30, 1981). An official website of the United States government. Human Resources Specialists (Classification) in the PM/C Office are also responsible for determining all data elements associated with the position (i.e., bargaining unit status, competitive level code, risk/sensitivity level, Fair Labor Standards Act (FLSA) status, etc.) Updates or modifications to locally-established SOC ranges that are below established IRS targets must be approved by the appropriate Deputy Commissioner. hb```b``$21 3Pc PQ H Management and Program Analysis Series 0343 - OPM.gov The Classification and Pay Unit provides consultative services and guidance to DGS management and staff on a variety of complex personnel problems. Job Series: 0391 ( OPM Classification & Qualifications) Types / Parentheticals Telecommunications Specialist Telecommunications Specialist (Voice) Lead Telecommunications Specialist Telecommunications Manager Overview I've seen them as liaisons between the 1102 shop and the program office. Frequently Asked Questions - Position Classification/Position In those situations where an encumbered position does not sustain the current grade level based on the actual work performed, the concept of "impact of the person on the job" or "incumbent only" does not apply and, therefore, corrective action will be taken by the business unit. General Schedule Qualification Standards - U.S. Office of Personnel (10) IRM 6.511.1.6.4.11, Impact of the Person on the Job (Incumbent-Only Position) updated to remove reference to Embedded HR Office as this is not a requirement. There is no further review within the Department of Treasury. (30) IRM 6.511.1.8.9.1, Classification Appeals (Operational Guidance) updated to include filing requirements. No numerical or percentage qualifiers will be officially established or required as part of any PRP process, however, areas of special interest include: GS-14 and GS-15 non-supervisory positions; Position established within the past twelve months; Confidential and management official positions; Span of control and position management concerns; Impact of the person on the job (incumbent only) positions; Grade structures and appropriate career paths; and. (19) IRM 6.511.1.8.5.1, Responsibilities for the Preparation and Classification of PDs updated requirement for business units to coordinate with PM/C the use of PDs not classified for their organization and identify PM/Cs responsibility for determining all data elements associated with the position. %%EOF The PM/C Office will initiate contact with the impacted business unit to begin the review process. The followingidentifies the program and area of responsibility. We advised customers on procurement policies, assisted them in preparing documentation (Performance Work Statements, Independent Government Cost Estimates, Justifications & Approvals, etc.)